Never miss another renewal, option or deadline

Occupier tracks every lease expiration, rent escalation, and renewal deadline across your portfolio. Stop scrambling at the last minute and start making proactive decisions.
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Renewal Notifications
Right to Renew
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Exercised

Before vs After

Before Occupier
With Occupier
Before

Deadlines buried in spreadsheets

Renewal options and termination notices slip through the cracks when they're scattered across different Excel files and emails

after

Automated alerts for every critical date

Occupier sends customizable notifications weeks in advance for renewals, options, escalations, and termination deadlines across your entire portfolio

Before

Searching PDFs for lease deadlines

Hours wasted finding option exercise dates, notice requirements, and expiration terms buried in lease documents

after

Critical dates tracked automatically

See all renewals, options, and notice deadlines across your portfolio. Filter and export by any criteria. Never miss a deadline.

Before

No advance warning system

You discover a 90-day notice requirement on day 89, scrambling to respond with no time for strategic planning

after

Configurable lead times

Set up 90-day, 60-day, and 30-day reminders so you have time to evaluate options, negotiate strategically, and execute renewals

Before

One person knows everything

Critical dates live in someone's head or personal calendar. When they're out or leave, institutional knowledge disappears

after

Team-wide visibility

Everyone sees upcoming deadlines in one dashboard. Assign responsibility for each action and track who's handling what

Before

Finance gets blindsided

Real estate knows renewals are coming, but finance doesn't update budgets until the deadline hits, creating last-minute chaos

after

Real estate and finance stay in sync

Both teams work from the same critical date data, so forecasts update automatically and no one gets surprised

Missed deadlines is exactly what
Occupier was built to solve

Occupier centralizes every critical date across your portfolio and automates alerts so your team has time to act strategically. Real estate and finance work from the same data, so no one gets blindsided by deadlines or budget surprises.
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"Occupier is really our source of truth. It’s our connection point. I don’t have to chase anyone down asking where a lease is. We all know. That’s where we meet."
Priscilla Santana
Assistant Controller, Fresh Dining Concepts
360+
Locations
Read Priscilla's Story
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Solution Overview

What changes when critical dates are automated

Occupier automates the entire critical date workflow so nothing slips through the cracks.
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Plan instead of react
See upcoming renewals, options, and terminations 6-12 months in advance. Real estate negotiates from a position of strength with time to evaluate alternatives. Finance forecasts rent changes months before they hit the budget.
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Never miss a deadline
Automated alerts notify the right people with configurable lead times. Lease administrators don't rely on manual calendars. Legal reviews notice requirements before windows close. Option deadlines get executed or declined strategically.
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Make strategic decisions
Compare lease terms across properties before renewals. Execute options based on portfolio strategy, not emergency reactions to expired deadlines.
KEY CAPABILITIES

Stop verifying data and start acting on it

All your critical dates in one place

Every lease milestone is extracted into Occupier:

  • Renewal deadlines
  • Option exercise dates
  • Termination notice requirements
  • Rent escalations
  • Percentage rent triggers

Filter by lease, location, date range, or deadline type. Find any clause in seconds with AI Clause Intelligence. No hunting through PDFs or spreadsheets.

Renewal Notifications
Right to Renew
check
Exercised
Get alerts with enough time to act

Set up customizable notifications that give your team real lead time:

  • 120-day alerts for renewal evaluations
  • 90-day warnings for option exercises
  • 30-day reminders for rent escalations

Receive notifications via email or sync to your calendar. Assign follow-up tasks directly in the platform. Track notification history for audit purposes.

Control who sees what and who gets notified

Manage access and alerts at whatever level works for your team:

  • Disable or enable critical date alerts per  user 
  • Turn alerts on or off for specific leases only
  • Let users customize their own alert preferences directly on any lease

Assign primary and backup owners for each deadline. Team members add notes and status updates directly on each critical date.

Toggle alerts by user
Assign owners for deadlines
Add notes and statuses
Export percentage rent sales data
Generate reports
Forecast rent changes and take action on them

Critical dates connect directly to your rent obligations:

  • Track upcoming escalations, CPI adjustments, and percentage rent triggers
  • Export percentage rent sales data and submit payments to landlords
  • Generate quarterly or annual reports showing exactly when rent changes hit

Finance gets visibility months in advance. Real estate stays on top of payment obligations.

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Occupier Lease Management

Never miss a critical date again.

See how Occupier keeps Real Estate and Finance teams ahead of every deadline
Request Demo
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Boston HQ
Size:
15,000 sq ft
Renewal options:
90 days notice
Lease expiration:
March 2026
Status:
Action required
Amend Lease
Set Alert

Frequently Asked Questions

How do I get automated reminders for lease expirations and renewals?
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Occupier sends customizable email alerts for every critical date in your portfolio. Set the lead time you need (120 days, 90 days, 30 days) and the system automatically notifies the right people before each deadline. Configure alerts by lease type, property type, or region, and assign primary and backup contacts so you're covered even when someone's out.
How do I avoid missing critical deadlines that could result in penalties?
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Occupier eliminates missed deadlines through three layers of protection: our team abstracts every critical date from your documents automatically, customizable alerts notify your team well in advance, and team-wide visibility means deadlines aren't trapped in one person's calendar. Track notification history for audit purposes and set up escalation rules if someone doesn't respond.
How can I track critical dates automatically?
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Upload all your critical dates (renewals, options, termination deadlines, rent escalations, and notice requirements) into Occupier. These dates populate a centralized dashboard where you can filter, search, and sort across your entire portfolio. No manual data entry. The system updates automatically when leases are modified or new leases are added.